Comparing Quotes and Selecting the Winners

Quote comparison allows you to review all supplier proposals for your RFQ in a single, organized interface. Instead of manually transferring quotes to spreadsheets, Quotable displays all submissions side-by-side with automatic calculations showing price differences, savings, and best value recommendations.

Open your RFQ and click View Quotes or the quote count indicator (e.g., "Quotes received 3"). The comparison view opens showing all submitted quotes.

Click the Compare Quotes button to access the detailed side-by-side comparison table.
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Each supplier's quote appears in its own column showing:

Click the Email button next to supplier name. Your computer's default email client opens with supplier's email pre-filled. Alternatively, right-click the Email button to copy the supplier's email address.

Click the View (eye icon) button to open the complete quote details. See full line items, payment terms, delivery timeline, supplier notes, and all quote information.
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Click the Star icon to mark a quote as a Top Quote. Top Quotes are quotes you want to show to approvers for their review and decision. Quotes without a star will not be shown to the approver.
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Click Add Approver to send selected Top Quotes for approval. Enter approver's first name, last name, and email. Click Send to notify them. Approvers receive email with access to review only the starred Top Quotes.

The summary panel shows:

"Highly Recommended" label with "Accept Quote?" button appears for best value supplier.

Per Supplier:

All calculations are automatic, compare final amounts across suppliers instantly.

Scan supplier columns to compare item-level pricing, total costs, payment terms, delivery commitments, and check for checkmarks (exact match) vs X (alternative items).
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Star the quotes you want to present to approvers. Only starred quotes will be visible to approvers for decision-making.
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Click Add Approver, enter approver details (first name, last name, email), and click Send. Approvers receive email with access to review only your starred Top Quotes.
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Click Accept Quote? button on your chosen supplier. Creates Purchase Order automatically with all quote details. Supplier receives PO notification.

Accept one supplier's quote to create a single PO for all items. Click Accept Quote? and the system generates the PO.
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Create POs with different suppliers for different items. Accept quotes from multiple suppliers. Each acceptance creates a separate PO for that supplier. Useful for splitting orders to get best pricing per category.
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From individual quote detail view, click Create PO to generate Purchase Order. All quote data auto-populates into the PO form.

Supplier can provide the exact same item you requested. Product matches your specifications perfectly.
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Supplier is proposing an alternative item. Hover or click to see details about the alternative product they're offering and why it differs from your request.

View RFQ History is an auditing feature of Quotable. View every action related to your RFQ from both your team and suppliers participating in the quotation.

From any RFQ detail page, click the View RFQ History link (displayed in green). The Request History Logs panel opens showing complete audit trail.

The history log displays all actions in chronological order with:
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Column Headers:

Maintain complete audit trail for compliance, internal reviews, and procurement documentation. Track who did what and when.
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See which team members edited the RFQ, sent notifications, or took actions. Useful for team collaboration and accountability.
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Track which suppliers have viewed your RFQ and when. Identify engaged suppliers vs those who haven't opened your request yet.
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Export or reference history logs for procurement audits, policy compliance, or dispute resolution.

Only quotes you mark with a star are shown to approvers. This filters down options so approvers review only your recommended choices, not all submissions.
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Enter approver information:

Click Send to notify them. Multiple approvers can be added if needed.
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Approvers receive email access to review starred quotes. They can approve, reject, or request more information before you proceed with PO creation.

Quote comparison eliminates spreadsheet work with side-by-side pricing, automatic calculations, and instant savings identification. Mark top quotes for approvers, split orders across suppliers, and create POs directly, all from one comparison view.